Start with the space
Share the location, approximate floor area, existing floor plans, and photos. Identify which areas will remain occupied while the work takes place.
Describe how the space will be used
List the teams or activities the space needs to accommodate. Mark any rooms, power requirements, storage, or finishes that matter to the scope.
Bring building requirements into the discussion
Ask building management about access, deliveries, working hours, and any documents they expect before work starts. Share your preferred move-in window and decisions still open.